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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Travel & Card Student Assistant

Apply now(opens in a new window) Job No: 509710
Division/Organization: Business Services
Department: Disbursements
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: 21 North Park Street
Salary/Wage Range or Lump Sum: $14.00 - $20.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Customer Service, Department and Office Assistants

Department Overview:

 The Travel & Card Team in the Division of Business Services is responsible for the administration and maintenance of the university’s expense reimbursement program, purchasing card program, and managed travel program. The team works closely with divisional and departmental staff as well as campus leadership to operate efficient and effective programs while also adhering to university, state and federal policies and procedures.

Anticipated Start Date:

 January 2026

Anticipated End Date (If Applicable):

 May 15, 2028

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 10 Maximum: 15

Schedule:

 Work is performed during standard business hours, 7AM-4PM, M-F. Flexible scheduling around classes and other activities. Prefer applicants looking for work during the Spring 2025 semester and Summer 2025 and possibly beyond.

Salary/Wage Range/Lump Sum:

 Minimum: $14.00 Maximum: $20.00

Number of Positions:

 1

Qualifications:

 • Major in a business-related field of study (freshman or sophomore preferred)
• Demonstrate professionalism and competence in the campus environment
• Maintain a strong campus focus, be responsive to campus requests, and develop/maintain productive working relationships with campus personnel
• Demonstrate teamwork, integrity, and accountability
• Contribute ideas/opinions to teams and listen/respond to other views
• Use technology to continually learn and to enhance service delivery
• A criminal background check will be conducted prior to hire

Knowledge, Skills & Abilities:

• Excellent customer service skills
• Attention to detail
• Strong written and verbal communication skills
• Strong analytical, teamwork and organizational skills
• Integrity, maturity, dependability, a positive attitude and enthusiasm in the performance of responsibilities
• Proficiency in spreadsheet, word processing, and presentation applications

Position Summary/Job Duties:

• Learn about the travel, card, and expense reimbursement processes
• Assist in the day-to-day operations of the Travel and Card Area and provide input on improvements that could be made
• Work closely with other Travel and Card program managers and campus business offices
• Prepare non-employee profiles for expense reimbursement purposes
· Maintain purchasing card accounts
• Monitor recently-ordered cards for receipt/activation
• Run queries regularly to help maintain Travel & Card Team programs

Physical Demands:

None.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Standard Time

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