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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Registrar's Office Student Assistant

Apply now(opens in a new window) Job No: 507858
Division/Organization: Enrollment Management
Department: Office of the Registrar
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: 333 East Campus Mall
Salary/Wage Range or Lump Sum: $13.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Customer Service, Data Analysis, Department and Office Assistants, Federal Work-Study Preferred, Higher Education-Student Affairs

Department Overview:

 The Office of the Registrar employs a team of 21 talented student employees each year to assist faculty, staff and students across campus. The Office of the Registrar is uniquely positioned to provide vital administration to our campus. We are the intersection between the Schools and Colleges and the teaching and learning mission, student services, and technology.

Anticipated Start Date:

 First or Second Week in October

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 10-16 hours per week

Schedule:

 Student office assistants will work between 8am - 4:30pm Monday through Friday. Work location will primarily be onsite in the Office of the Registrar

Salary/Wage Range/Lump Sum:

 $13.00

Number of Positions:

 2

Qualifications:

 UW-Madison Student

Knowledge, Skills & Abilities:

This position is well-suited for those interested in student services/administrative work and technology. Students will provide written and verbal customer service regarding transfer credit evaluation services for prospective students, current students, academic advisors, faculty, and the general public. Students in this position also assist with data entry through optical character recognition software from college transcripts into the Student Information System, provide guidance on how to utilize Transferology for transfer course equivalencies, and routing a variety of requests to transfer credit evaluators for review. The most qualified applicants will be effective communicators, reliable, detail-oriented, able to work independently and with others, and familiar with learning new technology. The desire and ability to learn quickly and the ability to adhere to confidentiality/privacy guidelines are essential.

Position Summary/Job Duties:

Responsibilities include administrative support for transfer credit evaluation functions such as customer service via email and phone, college transcript review, use of optical character recognition software, data entry, and facilitation of syllabus review.

Duties may include but are not limited to:
- Providing support and services to students, staff, and the public (email, phone)
- Reviewing college transcript data through optical character recognition software
- Performing data entry in various systems/processes
- Using technology/tools such as the Student Information System (SIS), Transferology, Transfer Evaluation System (TES), Raptor, Perceptive Content, and Salesforce
- Maintaining confidentiality and compliance with FERPA laws regarding student records
- Maintaining a working knowledge of MyUW as it relates to student record information
- Assisting other Office of the Registrar units with administrative tasks

Physical Demands:

Answering phones, typing emails, looking at computer screens, reviewing documents, sitting for periods of time

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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