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Executive Operations Intern

Apply now(opens in a new window) Job No: 507898
Division/Organization: Community Partners
Department: Maydm
Job Type: Local Work Study Student Jobs
Remote Eligbility: Partially Remote
Location: Madison, WI
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Digital Technology, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Nonprofit/Community-Based Organization, Honoring Context and Culture, Federal Work-Study Preferred

Department Overview:

 Maydm, as an organization, was founded as a response to the overwhelming lack of technical training that meets the needs of low-income students, girls, and youth of color. Our programs offer opportunities for youth to develop knowledge and skills in science, technology, and engineering. Throughout the year, we offer one-day workshops independently and in partnership with other community organizations. In these sessions, students gain introductory insights into a STEM topic and begin growing their interest in STEM. Each summer, we offer a series of multi-week immersive programs where students gain in-depth technical knowledge as well as go on-site visits to local companies and engage in critical conversations on confidence, equity, and innovation. These experiences create opportunities and experiences for students who may not have otherwise been able to participate in holistic STEM learning, for students to change the face of STEM.

The Executive and Operations Intern plays a key role in supporting Maydm’s mission of providing girls and youth of color in grades 6-12 with skills, experiences, and connections to pursue careers in and change the face of STEM (Science, Technology, Engineering, and Math). The Executive Operations Intern will provide operations support for the overall functions of the organization: supporting the executive team (Executive Director, Director of Operations, and Development Manager), and delivery of Maydm educational programs.

This is an excellent opportunity for a student pursuing business, entrepreneurship, and/or nonprofit management to work with a small, fast-paced team and gain hands-on experience with nonprofit operations. We are also especially seeking people of color and bilingual (i.e. English/Spanish, English/Hmong) candidates for this position. We strongly encourage you to apply even if you think you have some, but not all of the requirements listed below. You may be exactly what we're looking for and if so, we'll teach you the rest.

Anticipated Start Date:

 10/01/2024

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Partially Remote

 

Anticipated Hours Per Week:

 10-15

Schedule:

 Hours can be scheduled Monday through Friday (some weekend hours
available) between 9:00 am - 5:00 pm. One of the in-office days must be Wednesday.

Salary/Wage Range/Lump Sum:

 $15.00

Number of Positions:

 1

Qualifications:

 ● Work-Study Preferred
● Willing to work in a small, fast-paced nonprofit environment
● Available to work in-office some days, sometime between 9:00 am – 5:00 pm
● Studying business, nonprofit management, entrepreneurship, or a similar field is preferred
● Must be legally eligible to work in the United States

Knowledge, Skills & Abilities:

● Experience with Google Suite, Microsoft Office/Office 365 suite, including Microsoft Excel,
Google Sheets, and Google Forms
● Excellent verbal and written communication skills
● Exceptional skills in areas of organization, attention to detail, time management, ability to
manage multiple projects, define and set priorities, and problem solve
● Strong professional writing and editing skills
● Ability to use AI tools for content generation is a plus, or desire/willingness to learn
● Ability to handle confidential information with discretion

Position Summary/Job Duties:

● Assist with email, scheduling, and calendar management for Maydm Executive Director and
Executive team
● Prepare and organize documents for meetings and presentations
● Support event planning and coordination
● Create program registration forms, track registration, and assist with program logistics
● Review and respond to program and general inquiries received through Maydm’s multiple
communications channels
● Assist with sending communications to Maydm stakeholders and donors, including reports,
emails, and thank you messages.
● Perform other operations tasks as needed
● Assist with special projects, as needed

Physical Demands:

Not applicable

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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