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University of Wisconsin–Madison

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University of Wisconsin–Madison

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WCER Front Desk & Operation Assistant

Apply now(opens in a new window) Job No: 508616
Division/Organization: School of Education
Department: Wisconsin Center For Education Research
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: EDUCATIONAL SCIENCES
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Leadership, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Business Management, Finance, and Marketing, Customer Service, Data Analysis, Department and Office Assistants

Department Overview:

 Housed within the School of Education, the Wisconsin Center for Education Research (WCER), established in 1964, is one of the first, most productive, and largest university-based education research and development centers in the world. WCER's researchers and staff work to make teaching and learning as effective as possible for all ages and all people.

WCER's mission is to improve educational outcomes for diverse student populations, impact education practice positively and foster collaborations among academic disciplines and practitioners. To this end, our center helps scholars and practitioners develop, submit, conduct, and share grant-funded education research.

Anticipated Start Date:

 4/21/2025

Anticipated End Date (If Applicable):

 8/29/2025

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 20 

Schedule:

 This is a summer position with the possibility to extend to spring/fall semester as needed, so the candidate MUST have summer availability. The start date of this position will be in late April 2025, but can start as soon as possible if necessary.

This position is located in the WCER front office and provides general office support for research projects and service units. The WCER Front Desk & Operation Assistant will provide clerical and receptionist assistance for the WCER front office and building-wide support for maintaining supplies, key inventories, conference room maintenance, and other additional tasks. All duties will be performed on-site. You must have work hours available between 8:00 AM and 4:30 PM Monday through Friday.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 

Number of Positions:

 1

Qualifications:

 ● Previous office experiences preferred
● Proficient computer skills including
● Microsoft Suite
● Excellent customer service, organization, and attention to detail
● Ability to manage time independently
● Ability to work over summer

Knowledge, Skills & Abilities:

-Office Procedures
-Computer Proficiency
-Data Entry
-Customer Service
-Time Management
-Communication
-Works Independently

Position Summary/Job Duties:

This position is located in the WCER front office and provides general office support for research projects and service units. The WCER Front Desk & Operation Assistant will provide clerical and receptionist assistance for the WCER front office and building-wide support for maintaining supplies, key inventories, conference room maintenance, and other additional tasks. All duties will be performed on-site. You must have work hours available between 8:00 AM and 4:30 PM Monday through Friday.

Job Duties:
● Issue keys and update key inventory in an online database
● Assist research projects with administrative tasks as needed
● Assist with requests for booking conference rooms via EMS
● Direct phone calls and respond to voicemails
● Greet and welcome WCER Front Office visitors
● Scan and upload documents to shared filing systems
● Monitor office supply inventory
● Enter financial data into grants and accounting databases
● Assist with making photocopies and posting fliers/notices around WCER building
● Sort and distribute incoming U.S. and interdepartmental mail
● Support Facilities department with general office, building, and conference room cleanliness and maintenance
● Guide individuals within the building and campus
● Other duties as needed

Physical Demands:

The physical demands of this typical office work include occasional lifting and carrying of light to moderate items, walking and standing around the office, prolonged sitting at a desk, reaching and bending for supplies, and frequent use of a computer and office equipment.

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Daylight Time

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