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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Student Administrative Assistant

Apply now(opens in a new window) Job No: 508657
Division/Organization: Office of the Vice Chancellor for Research
Department: Administration
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: BASCOM HALL
Salary/Wage Range or Lump Sum: $13.00 an hour or more depending on qualifications
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Government and Public Administration, Customer Service, Department and Office Assistants, Career Management

Department Overview:

 The over-arching goal of the University of Wisconsin–Madison’s Office of the Vice Chancellor for Research (OVCR) is to address the complex challenges of the university’s broad research enterprise and support the needs of graduate education across campus, in a thoughtful and collaborative manner, all while providing strong leadership and clear vision in the constant pursuit of research and graduate education excellence. Our Evaluating conflicts of interest plays a pivotal role in the research process by reviewing the outside activities of researchers, faculty, and staff for potential research bias.

Anticipated Start Date:

 March 2025

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 10 Maximum: 15

Schedule:

 Flexible work hours between the hours of 8am-4pm Monday-Friday.

Salary/Wage Range/Lump Sum:

 $13.00

Number of Positions:

 1

Qualifications:

 You must be enrolled as an undergraduate student or graduate student to qualify for this position.

Knowledge, Skills & Abilities:

• Ability and desire to provide excellent customer service.
• Demonstrates effective written and verbal communication skills.
• Commitment to respect, courtesy, and confidentiality in the workplace.
• Ability to work without direct supervision; self-motivated, reliable, and professional.
• Ability to use typical workplace software (e.g., word), track work and workflows, and learn office-specific IT tools.
• Ability to work with sensitive documents and maintain confidentiality.

Position Summary/Job Duties:

• This position provides administrative support for the office of research policy and integrity, mainly the area of conflicts of interest.
• Collect and manage compliance documentation from faculty and staff for assigned management plans.
• Notify researchers of their management plans and the necessary requirements of the plans including follow up communications to retrieve any missing documentation.
• Provide responses to questions about the COI reporting process and using the outside activities reporting portal.
• Demonstrate excellent customer service to all customers who contact the Conflict of Interest Office.

Physical Demands:

Ability to work at a desk on a computer for several hours

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

Advertised: Central Standard Time
Applications close: Central Daylight Time

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