Student Office Assistant – Chair’s Office at UW

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Student Office Assistant – Chair’s Office

Apply now(opens in a new window) Job No: 511488
Division/Organization: School of Medicine & Public Health
Department: Family Medicine
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: WHITNEY WAY N 610
Salary/Wage Range or Lump Sum: $15.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Professionalism/Work Ethic, Communications, Broadcasting, and Media Arts, Business Management, Finance, and Marketing, Healthcare and Health Sciences, Government and Public Administration, Customer Service, STEM, Summer Off-Campus Opportunities, Graduate Assistant-Research, Graduate Assistant-Programs/Projects, Department and Office Assistants, Honoring Context and Culture

Department Overview:	The UW Department of Family Medicine and Community Health advances health and well-being by caring, teaching, discovering, leading, and connecting. The administration of the department works with staff, clinicians, researchers, and learners as the department works these goals.
Anticipated Start Date:	5/26/2026
Anticipated End Date (If Applicable):	ongoing
Remote Work Eligibility Detail:	Not Remote
Anticipated Hours Per Week:	Minimum: 9 Maximum: 14
Schedule:	Summer shifts available are mornings only from 8-12:30pm, Monday-Friday; fall shifts will vary and are available from 8:00am-4:30pm, Monday-Friday
Salary/Wage Range/Lump Sum:	Minimum: $15.00
Number of Positions:	2-3
Qualifications:	Enrolled for credit in the UW System or other education institute. Able to work OFF CAMPUS as we are located at 610. N Whitney Way.
Knowledge, Skills & Abilities:	• Ability to work collaboratively as part of a team • Strong customer service and communication skills • Attention to detail and organizational skills • Ability to maintain confidentiality • Working knowledge of Microsoft 365 Suite is required
Position Summary/Job Duties:	• Provide front office and general administrative support by answering phones, monitoring and responding to email, processing mail, maintaining records, filing, word processing, updating spreadsheets, data entry, etc. • Greet and assist visitors in a courteous and professional manner • Support staff, clinicians, and faculty as needed with office related tasks such as mail, office/locker keys, building maintenance tickets, ordering supplies, etc. • Help maintain an organized, efficient, and welcoming office environment • Assist with routine office tasks or other special projects as assigned • Assist with setup of food/furniture for special events
Physical Demands:	Must be able to occasionally lift objects weighing approximately 25lbs. Rearranging tables and chairs for meetings.
Institutional Statements:	Equal Employment Opportunity Statement: UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce. Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu Accommodation Statement: If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Advertised: April 29, 2026 09:00 AM Central Daylight Time
Applications close: May 13, 2026 11:55 PM Central Daylight Time

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Student Office Assistant – Chair’s Office

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Position	Division/Organization	Department	Salary/Wage Range or Lump Sum	Job Type	Closes
Student Office Assistant – Chair’s Office	School of Medicine & Public Health	Family Medicine	$15.00	UW Student Jobs	May 13 2026
The Student Office Assistant – Chair’s Office position supports the daily operations of the Chair’s Office within the Department of Family Medicine and Community Health by providing general administrative support in a professional, welcoming, and service focused environment. This role is largely customer service oriented, working directly with staff, clinicians, vendors, and visitors. The Office Assistant helps ensure the Chair’s Office operates smoothly by supporting front office activities, assisting with administrative tasks, and contributing to an organized and positive experience for all who interact with the office. As a member of the Chair’s Office, this position plays an important role in maintaining efficient office operations and supporting the mission of the department. The position reports to the Director of the Chair’s Office/Faculty Development Support.