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University of Wisconsin–Madison

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University of Wisconsin–Madison

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Student Administrative and Events Assistant

Apply now(opens in a new window) Job No: 511699
Division/Organization: College of Letters & Science
Department: African American Studies
Job Type: UW Student Jobs
Remote Eligbility: Not Remote
Location: WHITE HALL, HELEN C
Salary/Wage Range or Lump Sum: $15.00-$18.00
Job Categories: Interpersonal Communication, Critical Thinking/Problem Solving, Teamwork/Collaboration, Department and Office Assistants, Libraries, Archives, and Museums

Department Overview:

 Approved by the Board of Regents in 1970, the Department of African American Studies (formerly Afro-American Studies) is an outgrowth of the student concern for relevance in higher education which was so dramatically evidenced on many college campuses during the late 1960s. Today, the department offers a wide variety of courses leading to both undergraduate and graduate degrees and is one of the most successful programs in the country.

Anticipated Start Date:

 7/20/2026

Anticipated End Date (If Applicable):

  

Remote Work Eligibility Detail:

Not Remote

 

Anticipated Hours Per Week:

 Minimum: 2 Maximum: 20

Schedule:

 Flexible schedule with occasional scheduled events that require specific time frames. Hours available will be between 8:00 am and 5:00 pm, Monday through Friday. Summer hours will be available.

Salary/Wage Range/Lump Sum:

 Minimum: $15.00 Maximum: $18.00

Number of Positions:

 1

Qualifications:

 Applicants must be enrolled students or have proof of enrollment. We prefer at least a commitment through May 2027, with the opportunity to extend to additional semesters if applicable.

Knowledge, Skills & Abilities:

The ideal candidate will have:
- Strong oral and written communication skills
- Organizational and time‑management abilities
- Proficiency with Microsoft Office, Google Workspace, and sometimes Adobe Creative Cloud
- Ability to work independently and multi‑task
- Friendly, professional demeanor and good problem‑solving skills

Position Summary/Job Duties:

The Student Administrative and Events Assistant will work closely with the administrative team of the Department of African American Studies, supporting and contributing to daily office operations and Department organized events and marketing efforts:

- Assist with organizing physical and digital records
- Assist with keeping an organized supplies and storage room
- Assist with keeping an organized department library collection and space
- Stock and replenish office supplies in department copy and stationary area
- Manage mail pick up and distribution
- Distribute department course and programming information flyers around Campus
- Support with events logistics (ex. preparing and printing name tags, setting up resource tables, assisting with registration)
- Assist with preparing and sending personalized donor thank-you notes, letters, and postcards

Physical Demands:

Ability to work on site at Irving and Dorothy Levy Hall, 232 N Park St. where the Department of African American Studies will be located as of July. Ability to sit and work at a desk for prolonged periods of time. Ability to deliver mail between buildings. Ability to lift filing boxes. Most work will be typically performed in an interior/office work environment, but working some hours remotely can be allowed, if it falls within the student’s scope of work; working at Department organized events will be required as needed (ex. assisting at registration tables, assisting with setting up for events).

Institutional Statements:

Equal Employment Opportunity Statement:

UW-Madison is an Equal Employment, Equal Access Employer committed to increasing the diversity of our workforce.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background-people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: diversity.wisc.edu

Accommodation Statement:

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
 
 

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Applications close: Central Daylight Time

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